Workforce Planning Manager
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
Join Inspire as Our New Workforce Planning Manager
Are you an experienced Workforce Planner with a passion for ensuring safe, effective staffing across care and support services?
Do you thrive in a fast‑paced environment where your decisions directly support the quality of care delivered to vulnerable people?
If so, Inspire would love to hear from you.
We are seeking a Workforce Planning Manager to take a lead role in rostering, forecasting staffing needs, driving data‑led workforce decisions, and supporting service managers across our community, day, and housing services.
This is a key post that ensures continuity of care, compliance, and operational excellence.
🔍 Why this role matters
As Workforce Planning Manager, you will:
- Oversee rota management across multiple services to ensure safe staffing levels.
- Lead forecasting and cover planning for annual leave, sickness, training, and other absences.
- Analyse workforce trends and produce high‑quality reports that support strategic decision‑making.
- Champion effective use of People Planner and support managers in adopting workforce planning best practice.
- Play a vital role in compliance with RQIA/HQIA and Working Time Regulations.
This is a fantastic opportunity to shape workforce strategy, support organisational improvement, and positively impact the delivery of essential care services.
🧩 Key Responsibilities
- Manage and optimise rota planning using People Planner.
- Support managers across all service types with effective staffing coordination.
- Maintain real‑time accuracy of staffing data, including availability, overtime, and on‑call arrangements.
- Provide workforce insights, forecasting, and reports for senior stakeholders.
- Influence and support continuous improvement in workforce systems and processes.
- Ensure compliance with regulatory and organisational standards.
- Contribute to future workforce modelling and service development initiatives.
🎯 What We’re Looking For
Essential Experience & Qualifications
- A 3rd‑level qualification with 2+ years’ workforce planning and rota coordination experience, or
- 3+ years’ experience in workforce planning across multiple sites.
- Proficiency in rota management systems (People Planner desirable).
- Strong data analysis and workforce reporting skills.
- Ability to work under pressure and deliver to tight deadlines.
Required Circumstances
- Full driving licence and access to a vehicle (reasonable adjustments considered).
- Flexibility to work outside core hours where needed.
💙 Our Values Matter
We’re looking for someone who embodies Inspire’s values:
Inclusive, Passionate, Determined, Kind, Honest, Innovative.
You'll be expected to demonstrate these during the selection process.
🌱 What We Offer
- A supportive, values‑driven organisation.
- Opportunities for growth, development, and cross‑functional involvement.
- The chance to shape how Inspire delivers essential staffing functions that directly impact service quality.
📩 How to Apply
If you’re ready to make a meaningful difference and help Inspire ensure high‑quality, person‑centred care across Northern Ireland, apply today.
Our Organisation
Inspire is an all-island charity and social enterprise and our aim is wellbeing for all. We work together with people living with mental ill health, intellectual disability, autism and addictions to ensure they live with dignity and realise their full potential.
We campaign to create a society free from stigma and discrimination with a culture of compassion that focuses on people and their abilities.
The Benefits
Our Benefits
Enhanced Annual Leave
Cycle to Work Scheme
Shopping Discounts
Employee Wellbeing Initiatives
Death in Service Benefit
Occupational Sick Pay
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